Nonconformance Report: 6-Step Guide To Creating Effective

In any business or industry, nonconformances are inevitable. These nonconformances refer to any deviation from established standards, procedures, or requirements. Nonconformance report (NCRs) are essential documents used to report and document such deviations. These reports help organizations maintain the quality of products and services delivered to customers. 

In this article, we will discuss a 6-step guide to creating a nonconformance report. 

Step 1: Identification of the nonconformance report

The first step in creating an NCR is to identify the nonconformance. This could involve identifying problems with products, services, or procedures that deviate from established standards. It is essential to be comprehensive in the identification process to ensure that all relevant information is captured. The identification process may involve conducting a root cause analysis to determine the cause of the nonconformance. 

Step 2: Recording the nonconformance report

Once the nonconformance has been identified, the next step is to record it. Recording the nonconformance involves capturing all the details related to the nonconformance. These details could include the date, time, location, nature of the nonconformance, and any other relevant information. It is essential to record the nonconformance accurately to ensure that all the necessary information is captured. 

Step 3: Categorization of the nonconformance 

After recording the nonconformance, the next step is to categorize it. Categorizing the nonconformance involves assessing the severity of the nonconformance and its potential impact on the business. This step helps organizations prioritize corrective action based on the level of risk associated with the nonconformance. 

Step 4: Analysis of the nonconformance 

The next step is to analyze the nonconformance. This step involves determining the cause of the nonconformance and its potential impact on the organization. An analysis of the nonconformance can help identify any underlying issues that may need to be addressed to prevent similar nonconformances in the future. 

Step 5: Corrective action 

Once the nonconformance has been analyzed, the next step is to take corrective action. This step involves implementing measures to address the nonconformance and prevent its recurrence. Corrective action may include process changes, employee training, or product recalls. It is essential to document the corrective action taken and track its effectiveness to ensure that the nonconformance is fully addressed. 

Step 6: Closure of the NCR 

The final step in creating an NCR is to close it out. This involves reviewing the nonconformance and corrective action taken to ensure that all the necessary steps have been completed. Once the nonconformance has been fully addressed, the NCR can be closed out, and a final report can be generated. 


Nonconformance reports are critical to ensuring that businesses maintain quality standards and deliver products or services that meet customer expectations. Creating an NCR requires a systematic approach that involves identifying the nonconformance, recording it, categorizing it, analyzing it, taking corrective action, and closing out the report. 

Nonconformance Report
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